What Does Each Microsoft 365 Application Do?

Microsoft 365 is now used by an astonishing 1.4 billion individuals and businesses and for good reason. Since its original release in 2001, Microsoft has matured into a game-changing modern business productivity suite that combines all the latest Microsoft applications with windows 10 and the highest tier security features. Businesses that haven't already taken the time to improve their companies' productivity through Microsoft 365 may not be aware of how much the 365 roster offers.

In this blog, you'll find a clear and concise list of all Microsft 365 applications, what they do, and how they can help you

Looking for a quick summary of a specific Microsft 365 application? Click below ⬇️

• Microsoft Teams
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Outlook
• Microsoft SharePoint
• Microsoft Calendar
• Microsoft OneDrive
• Microsoft Excel
• Microsoft OneNote
• Microsoft Publisher
• Other...

What is Microsoft 365 and Its Subscriptions?

Microsoft 365 is a cloud-based suite of productivity applications and as highlighted in our previous blog we love it, and you should too. With your Microsoft 365 subscription, you have access to a plethora of applications that work across multiple devices, all under one license. There is a variety of subscription levels available which will satisfy home, small business, and enterprise users.

Microsoft 365 is a per-user monthly subscription. There are various plans available to meet a variety of business needs. Between Microsoft 365 business plans and enterprise plans, prices range from £4.50 to £16.60 per user per month. Plans can be mixed and matched and you can easily change plans at any time to meet changing business needs. With its huge range of applications and different subscription levels, businesses large and small will be able to find the tools to better communicate, collaborate, and organize your work files that are easy to use and secure.

Microsoft 365 Applications and What They Do

Microsoft Teams – As highlighted in our previous blog we love Teams. Microsoft Teams is the most widely used and feature-rich communication and collaboration application. It provides instant message/chat, audio calls, video conferencing, and collaboration features. Teams also give you the ability to host meetings with thousands of participants, record your meetings, and share your screens, which even allows you to remotely control colleagues' and partners' devices.

Microsoft Word – Used for planning, business cards, resumes, product manuals, invitation cards, restaurant menus, label forms, and so much more; Microsoft Word is the most known word processing application and has been helping businesses since 1983.

Microsoft PowerPoint – This is the go-to application for creating slides that can store and play audio, videos, and animation effects to help you give a greater impact when showing a presentation. Built perfectly for the education industry and pitching+.

Microsoft Outlook - Like Microsoft Word, it is highly unlikely that you haven’t interacted with this application at some point during your career. Originally released in 1997, Microsoft Outlook has evolved to become one of the most popular email clients for businesses. These days outlook can be accessed in a variety of ways, from a desktop or browser to an IOS or Android App.

Microsoft SharePoint – SharePoint, has several uses, to build intranet websites to share, manage and collaborate with your organisation. SharePoint is perfect for creating any of the following in your business, a document management tool, a calendar for business-wide events, a ticketing system, a management workflow, a knowledge base and more. Additionally, SharePoint is a cloud solution and can therefore be accessed from anywhere on any device if you have an internet connection

Microsoft Calendar – As the name suggests, this is a Microsoft Calendar application that can be used to set, reminders, and schedule meetings, and tasks. Whilst a calendar is a timeless, and simple organisation tool, Microsoft has made sure to integrate a lot of additional features

Microsoft OneDrive - Microsoft OneDrive is a cloud-based storage solution for businesses looking for flexibility and security. When you create a OneDrive account for your business, each licensed user is automatically given 1TB of Storage. Being a cloud-based application you can access OneDrive data from anywhere with an internet connection through a desktop, laptop or a smartphone. This makes it perfect for remote/hybrid workers which as highlighted in our previous blog, is becoming increasingly common. If you require other people to access these files it can be integrated with SharePoint

Microsoft Excel - Excel is a powerful spreadsheet application that is used across a variety of industries. Excel goes further than most spreadsheet applications, it can perform a variety of useful features, from, producing charts and graphs, to calculations and data processing. Excel's ease of use paired with its feature-rich interface has caused it to become the most commonly used spreadsheet application in the world.

Microsoft OneNote - OneNote gives you the ability to keep your thoughts, notes and plans all in one place. You can create sections, pages, and subpages to organise your notes. As most Microsoft Applications do, OneNote does more than just take written or typed notes, it additionally allows you to record notes, embed links, insert images, and even attach audio or video clips.

Microsoft Publisher - This is a desktop publishing software that enables you to create professional-looking materials like letterheads, business cards, brochures, multi-column newsletters, multi-page manuals, calendars, labels, wide banners, oversized posters, greeting cards, and more. You can start off using a pre-designed template or a blank canvas to create your own design to match your corporate colours

These are the main Microsoft 365 applications that you will likely use day to day but these are not all the application Microsoft offer. Below is the remaining application with a brief summary of what they do, to learn more click on their link: 

Microsoft Access - Access is a graphical database management system

Microsoft Booking - Booking is a customer relation booking tool

Microsoft Delve - Delve is a graphic tool that allows you to manage your Microsft 365 profile

Microsoft Forms - Is a web-based form application that people ask questions and take quizzes on

Microsoft Planner - As the name suggests 'Planner' is a statistic-based planning application

Microsoft Stream - Is an application that allows you to organise, upload, view and share videos securely

Microsoft Sway - Allows you to create and share interactive reports, stories and presentations

Microsoft Yammer - Yammer is a form of private business social media application for employees

Increase Your Business's Productivity with 365

Microsoft 365 is a complete game changer for organisations large and small. Whether you need to improve productivity from anywhere, boost collaboration and communication, save money or ensure their data stays safe, Microsoft 365 will deliver. 

If you’re unsure whether a solution like Microsoft 365 is for you, you should get in touch for a free trial so you can experience the benefits first-hand! Alternatively, if you have a Microsoft 365 license in place but aren’t sure you are getting the most from your investment, please get in touch with the team on the team on 0330 002 0045 or email enquiries@entrustit.co.uk as one of our experienced consultants will be able to assist you.